Accounts Payable and Receivable

The Accounts Payable section is responsible for processing vendor payments, refunds, and reimbursements in a timely and efficient manner. It is also responsible for processing annual reports required by regulatory agencies such as the annual 1099 Forms, sales and use tax returns and fuel tax returns.

The Accounts Receivable section is also responsible for various City Revenues, such as Grant Reimbursements, Insurance Claims, and other miscellaneous revenues. The section also facilitates the collection of past due billings in accordance with City Policies and Procedures.

Cashiering

The Cashiering section is responsible for receiving various payments made to the City and ensuring they are properly recorded in the City’s financial system. These payments include remittances for various permits and fees, business license payments, recreation services, facilities rentals, and receipts from other governmental agencies.

General Ledger

The General Ledger section is responsible for maintaining the City’s financial system and chart of accounts. This section ensures compliance with the City’s financial policies and procedures, monitors and maintains the City’s system of internal controls, facilitates the issuance and administration of City debt, reconciles the City’s monthly bank statements, ensures proper accounting of all grant revenue received by the City, maintains historical records of the City’s financial performance, and ensures all financial transactions are recorded in accordance with Generally Accepted Accounting Principles (GAAP). The section also coordinates the City’s annual and special audits.